Courier Software for the Public Sector
Streamline Your Mailroom & Deliver Cost Savings.

Metafour provides courier and mailroom management software designed to help public sector organisations efficiently manage the receipt, distribution, and delivery of packages and parcels. Our solution ensures transparency, cost savings, and environmental accountability while streamlining both inbound and outbound logistics. Whether handling confidential government documents, urgent healthcare specimens, or routine office supplies, our software guarantees secure, compliant, and cost-effective deliveries.

95

million items shipped annually

18

Organisations use our software

150

Countries use software globally

Why Metafour for Public Sector Logistics?

Public sector organisations are under increasing pressure to demonstrate value for money, reduce costs, and optimise operational efficiency. Our courier management software is already in use across the public sector and has been chosen by a significant ministry to manage secure and sensitive distribution needs. By simplifying parcel distribution and supporting local supplier selection, Metafour’s software levels the playing field for small and medium-sized enterprises (SMEs), making local procurement more accessible and effective.

Time-Saving Automation

Efficient Distribution – Seamlessly track inbound packages from receipt to desktop and outbound parcels from sender to final destination.
Automated Consignment Management – Expedite parcel handling, reducing manual processing time.
Simple Cost Centre Allocation – Assign costs to departments effortlessly and streamline invoice authorisation.
Secure Chain of Custody – Ensure a fully auditable, GDPR-compliant record of all transactions and deliveries, from medical specimens to classified government files.
Bulk Upload & Integration – Process high volumes of shipments quickly with batch uploads and seamless integration with internal systems.
Automated Notifications & Alerts – Reduce delays with proactive alerts for

Cost Optimisation & Budget Control

Smart Carrier Selection – Choose the best courier based on cost, service level, and environmental impact.
Flexible Multi-Carrier Contracting – Use multiple logistics providers without increasing administrative overhead.
Mailroom Oversight – Mailroom teams can override sender selections for more cost-effective delivery options.
Real-Time Reporting – Gain visibility over every consignment, ensuring accountability and cost control.
Budget Tracking & Forecasting – Allocate departmental budgets, monitor spend, and generate cost-saving insights.
Invoice Reconciliation & Cost Analysis – Automate invoice verification and highlight cost-saving opportunities.

How It Works

Inbound Parcel Management – Automate receipt, tracking, and internal distribution.
Outbound Consignments – Users generate labels or use the mailroom for centralised dispatch.
Courier Integration – Real-time tracking with contracted carriers ensures secure handling of sensitive or urgent deliveries.
Cost Allocation & Reporting – Assign budgets, manage spend, and optimise future logistics.
Emergency & High-Security Handling – Ensure priority service for time-critical and sensitive deliveries, including legal documents, blood transport, and pharmaceuticals.
Automated Compliance Checks – Ensure all shipments meet regulatory and security requirements before dispatch.

We can offer this because of our four supporting pillars:

Service

Giving exceptional service from start to finish.

Trust

Providing consistent and reliable software.

People

We put our customers first by nurturing a good partnerships.

Innovation

Evolving software to ensure industry standards.

Supporting Local Suppliers & Procurement Act 2023

With the Procurement Act 2023 now in force, public sector organisations have explicit permission for preliminary market engagement to explore and develop procurement strategies before publishing tender notices. Metafour’s platform enables seamless engagement with local and SME suppliers, ensuring they can compete fairly alongside national providers, ultimately supporting regional economies and boosting efficiency.

Talk to Us

Looking to improve your mailroom and delivery operations?

Under the Procurement Act 2023, organisations can engage with suppliers early to shape their procurement strategy.

Book a meeting or demo today to discover how Metafour can streamline your logistics, reduce costs, and enhance security.

Trusted by Public Sector Organisations

Metafour’s delivery software has helped other public sector bodies enhance efficiency, reduce costs, and improve sustainability. Our platform is designed to meet the unique demands of government departments, local authorities, NHS trusts, and emergency services, ensuring fast, secure, and compliant courier operations.