MetaMail Mailroom Tracking Software For All

Who would benefit from this software?

MetaMail’s mailroom tracking software is a testament to this shift, boasting a versatility that makes it invaluable for a diverse range of establishments. Whether you’re overseeing a sprawling corporate complex or managing a university’s bustling campus, the benefits of MetaMail’s offerings are universally appealing.

Here’s a closer look at who can most benefit from this innovation.

• Corporate HQs:
  Corporate offices receive vast quantities of mail daily. MetaMail ensures essential business parcels and documents are efficiently managed, promoting smooth operations.
• Student Accommodations:
  With students receiving varied parcels, from textbooks to personal care packages, MetaMail provides a system that ensures each package reaches its rightful owner timely.
• Residential Apartments:
  In populous residential settings with constant parcel deliveries, MetaMail fosters trust by guaranteeing residents timely and accurate parcel handovers.
• Hospitals:
  Handling critical items like patient reports and medical equipment, hospitals can rely on MetaMail for meticulous tracking, ensuring timely delivery to the appropriate recipients.
• University Facilities:
  Universities, with their diverse departments and mail requirements, benefit from MetaMail by ensuring efficient logging, tracking, and delivery of academic and research materials.

1. Parcel Arrives at Your Building:
   When a delivery is made to your establishment, MetaMail’s system is primed to immediately recognise and process it. Whether it’s a parcel from a major courier or a local delivery, the software is adept at handling all types of inbound post and packages, ensuring that nothing goes unnoticed.
2. Item is Added to the System and Barcode is Printed, If Required:
   Upon receipt, the system logs it into the database. If the item doesn’t already have a barcode, MetaMail can generate and print one. This barcode serves multiple purposes: it provides a unique identifier for the parcel, aids in tracking its movement within your facility, and ensures it reaches the correct recipient.
3. Custom Notification is Sent to the Recipient:
   Once logged, the system will automatically send a personalised notification to the intended recipient. This might be through email, SMS, or even a mobile app alert, depending on the recipient’s preferences or the system’s setup. The notification can provide details like the sender, package size, and where the recipient can collect it.
4. Tracking:
   MetaMail offers real-time tracking of every item that enters your facility. This ensures items aren’t misplaced or lost within the premises. Every movement, from the post room to the recipient’s desk or collection point, is logged, giving full visibility into the parcel’s journey.
5. Item is Delivered to Recipient, Desk, Locker, Home:
   Whether the recipient collects the package themselves or it’s delivered to a specific location (like a personal locker, desk, or even their home address in the case of remote work arrangements), MetaMail keeps track. The system ensures that the delivery process is seamless and the package reaches its correct destination.
6. Proof of Delivery is Captured:
   Upon successful delivery, the system requires evidence that the parcel was received. This proof can take various forms: a digital signature from the recipient, a scanned ID for security purposes, or even a photograph of the parcel at its delivery point. This step ensures there’s verifiable documentation indicating the delivery was successful and received by the intended party.

Comprehensive Features for Successful Mailroom Delivery